The benefits of automated scheduling

August 2nd, 2023
The HireVue Team
Artificial Intelligence,

Raise your hand if you have all the time in the world.

We’re waiting…

We didn’t think so. Hiring managers, you have to do a lot. From finding talent to hiring them and the many steps in between, you don’t have time for low-value tasks that take too long. Do any of these ring a bell?

  • Leaving voicemails
  • Playing phone and email tag
  • Taking days or weeks to schedule interviews 

TA teams are too busy to deal with the monotony of manual scheduling—especially when they could be using that energy for something else. At HireVue, we believe automation is the key to happy hiring, and that starts with automated scheduling

Automation starts the journey off on the right foot.

Your hiring process typically consists of 5 parts: engaging, screening, assessing, interviewing, and hiring.  And when each part is dependent on the previous, it’s imperative you start the process off on the right foot. 

By automating more of your hiring, you can start reaching more talent faster. Incorporating a chatbot that interacts with job searchers on your website is an easy way to job match your candidates and pre-screen them before inviting them to an on-demand interview. And with Job Match Automation, your candidates will be matched with jobs based on the relevant skills they possess—not the job title they search. 

Save time with self-scheduling. 

We’ve already mentioned how automation can get the process started for candidates at the beginning of the process, so let’s dive into the nitty gritty of where automation can really save you—and that’s automated scheduling.

Most TA teams are all too familiar with the wasted energy and frustration of scheduling a phone screen only to have to reschedule it later—which all lengthens your time-to-offer. By automating more of your process, including your self-scheduling, you can start seeing the benefits of smarter hiring:

  • Schedule Icon 2x

    Eliminate scheduling coordination stress: When you identify a qualified candidate, you can automatically invite them to the next step of the hiring process.

  • Screen Icon 2x

    Reduce no-shows with reminders: Send candidates an email or SMS invitation that allows them to easily self-schedule interviews, find availability using calendar software integrations, and reschedule if needed.

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    Easier event management: Pre-set calendars for your hiring event that allow candidates to self-schedule. Manage graduate hiring events, career fair schedules, and more—all you need to do is send invitations to event registrants via text and email.

Incorporating the right resources can help empower teams to find top talent fast.

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“Having [HireVue Scheduling] now as part of our HireVue platform has drastically cut back on our recruiter’s scheduling time–giving them time to focus on candidates, not calendar logistics…. not to mention it was one of the easiest tools we’ve ever turned on.”
Molly Weaver, Director, Talent Acquisition, Children’s Mercy Hospitals & Clinics

Boost engagement and build a better candidate experience.

Automating more of your hiring also allows teams to focus more on their candidates as people—not just on their schedules. Use your newly discovered time to build relationships with your candidates—the same candidates who will one day be employees. 

By incorporating automation, Beacon Health System was able to spend more time building relationships with candidates and employees. When candidates search for positions, they’re able to pre-screen for roles, self-schedule an interview, and even receive automatic updates. The self-guided process empowers candidates and eliminates unnecessary recruiter involvement—and drives faster hiring in the process. In addition, HireVue technology enables Beacon to check in with new employees at the 30, 60, and 90-day mark–helping establish a positive rapport between candidates and recruiters.

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“The biggest impact we saw was that we created those meaningful relationships with candidates from the beginning.”
Alexa Tupper, Digital Recruitment Marketing Specialist

Ready to spend more time strategizing and less time scheduling? Request a demo and start finding your top talent faster.